Cares Act

Please click here to view a PDF of this 00336800_HEERF_Q22022_071122 report in full.

OMB Control Number 1840-0849 Expires 5/31/2024

Quarterly Budget and Expenditure Reporting for HEERF I, II, and III (a)(1) Institutional Portion, (a)(2), and (a)(3), if applicable
Institution Name: _Saint Vincent College & Seminary___________________      Date of Report: __07/8/2022__             Covering Quarter Ending:      6/30/2022
PR/Award Number(s): P425E 20196_________ P425F 202021_______P425J _________ P425K: _________ P425L _________ P425M: _________ P425N: ________

Final Report? ☐
Total Amount of Institutional Funds Awarded: Section (a)(1): _$4,325,373.00_ Section (a)(2): ____________ Section (a)(3): ___________ 

Total Amount of Student Funds Awarded: Section (a)(1): _$3,634,600.00_ Section (a)(3): ___________ 
 

1) Please provide a link to your annual report located on the ESF transparency portal so the public can review the full details of your HEERF grant usage over the last calendar year, including methodologies used to award HEERF funds to students, academic success of HEERF recipients, and other details: https://covid-relief-data.ed.gov/profile/entity/074956525 

2) What percentage of students received emergency grants and how much did students receive by student type and fund type? a) How much of your HEERF student funds remain left to be disbursed at the end of the reporting period? $0_

b) Complete the following table.¹

3) Institutional expenditures

a) Has your institution designated HEERF program funds for a specific purpose or budget objective in future quarters (for example, operation and maintenance of plant, academic programs, residential programs, future institutional aid)? Yes____

i) If no, are HEERF program funds being held in the institution’s general fund for use as needed? Yes___

1.1. If no HEERF program funds are being held in the institution’s general fund, explain your institution’s approach (1,000 characters maximum): Not applicable___

ii) If yes, provide the amount designated for a specific purpose or budget objective by calendar year and HEERF program fund: 

b) Provide the total amount of HEERF funds expended during the reporting period on each of the following categories:

c) Estimate how much of the lost revenue reported above came from each of the following sources (if applicable):

1 For the initial report and each report thereafter, institutions should use data suppression or other statistical methodologies to protect the personally identifiable information from student education records consistent with the Family Educational Rights and Privacy Act (20 U.S.C. 1232g; 34 CFR part 99) and any applicable state laws. For this report when the total number of students who received HEERF emergency financial aid grants as undergraduates, graduates, or in total is less than 10, but not 0, then the institution should display the total number of students as less than 10 (“<10”) on the publicly available websites controlled by the institution. Additionally, IHEs should use complementary suppression to protect values that could be inferred otherwise. For example, if the total student count is equal to 25, the undergraduate amount is equal to 20, and the graduate amount equal to 5, IHEs should report both the undergraduate and graduate amount as ‘-‘. The total student count can remain displayed as is. 2

2 For students in both undergraduate and graduate categories, classify as a graduate student.

3 Do NOT include funds from the Institutional Resilience and Expanded Postsecondary Opportunity (IREPO) funds as part of this annual performance report.

4 To support expenses related to the disruption f campus operations due to coronavirus consistent with applicable law. This includes eligible expenses under a student’s cost of attendance under CARES Act Section 18004(c), or any component of a student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care), or childcare, per Section 314(c) of the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), and Section 2003 of the American Rescue Plan Act of 2021 (ARP).

5 The Consolidated Appropriations Act, 2022 (P.L. 117-103), signed into law by President Biden on March 15, 2022, expanded the allowable uses of funds for IHEs that received funds under the HEERF (a)(2) programs (ALN 84.425J; T84.425K; 84.425L; 84.425M). Specifically, IHEs that received HEERF (a)(2) grant funds now may expend them on the acquisition of real property, renovations, or construction related to preventing, preparing for, and responding to the coronavirus. Before commencing any renovations, construction, or real property projects supported by HEERF (a)(2) grant funds, grantees must receive approval for the project from the Department.

6 Including funding to cover the cost of vaccine distribution.

7 Note: Section 2003(5)(B) of the American Rescue Plan (ARP) requires that an institution use a portion of funds received under such Act to conduct direct outreach to financial aid applicants about the opportunity to receive a financial aid adjustment due to the recent unemployment of a family member or independent student, or other circumstances, described in section 479A of the Higher Education Act of 1965 (20 U.S.C. 1087tt). Institutions do not need to report an expense under this category every quarter but must do so at least once during the life of their HEERF grants. Please see the HEERF ARP FAQs for more information.

8 Please include funding provided to cover the cost of vaccine distribution in this line. Note: Section 2003(5)(A) of the ARP requires that an institution use a portion of funds received under such act to implement evidence-based practices to monitor and suppress coronavirus in accordance with public health guidelines. Institutions do not need to report an expense under this category every quarter but must do so at least once during the life of their HEERF grants. Please see the HEERF ARP FAQs for more information.

9 Please see the Department’s HEERF Lost Revenue FAQs (March 19, 2021) for more information regarding what may be appropriately included in an estimate of lost revenue.

Form Instructions

Completing the Form: On each form, fill out the institution of higher education (IHE or institution) name, the date of the report, the appropriate quarter the report covers (3/31/22, 6/30/22, 9/30/22, 12/31/22), the 11-digit PR/Award Number (number is found in Box 2 of your Grant Award Notification (GAN)) for each HEERF grant funding stream as applicable, the total amount of funds awarded by the Department (including reserve funds if awarded), and check the box if the report is a “final report.” Institutions that expended HEERF grant funds during the calendar quarter from January 1 – March 30, 2021 are required to post the quarterly report that involved the expenditure of HEERF II CRRSAA and HEERF I CARES Act funds. The Department did not previously affirmatively indicate this reporting requirement was in place for HEERF II CRRSAA funds. As such, institutions may have until the end of the second calendar quarter, June 30, 2021, to post these retroactive reports if they have not already done so.

In the charts, an institution must specify the amount of expended HEERF I, II, and IIII funds for each funding category: (a)(1) Institutional Portion; (a)(2), and (a)(3), if applicable. (a)(2) funds include Assistance Listing Numbers (ALNs) 84.425J (Historically Black Colleges and Universities (HBCUs)), 84.425K (Tribally Controlled Colleges and Universities (TCCUs)), 84.425L (Minority Serving Institutions (MSIs)), 84.425M (Strengthening Institutions Program (SIP)); (a)(3) funds are for ALN 84.425N (Fund for the Improvement of Postsecondary Education (FIPSE) Formula Grant) and 84.425S (SAIHE). Each category is deliberately broad and may not capture specific grant program requirements. Explanatory footnotes help clarify certain reporting categories. Provide brief explanatory notes for how funds were expended, including the title and brief description of each project or activity in which funds were expended. Do not include personally identifiable information (PII). Round expenditures to the nearest dollar. If there is no expenditure to report for a given cell, fill it with a “0.” Please refrain from using any symbolsthroughout the form, including but not limited to “~.”

Posting the Form: This form must be conspicuously posted on the institution’s primary website on the same page the reports of the IHE’s activities as to the emergency financial aid grants to students made with funds from the IHE’s allocation under (a)(1) of the CARES Act, CRRSAA, and ARP (Student Aid Portion) are posted. It must be posted as a digital PDF. No handwritten or scanned PDFs are allowed. Please refrain from adding additional material to the uploaded form. The PDF must be named in the following manner: [8- digit OPEID]_[Survey Name]_[Quarter/Year]_[Date of Release]. For example, 01177600_HEERF_Q32021_101021. The 8-digit OPEID can be found at the DAPIP website or the NCES website. In the event a DUNS number applies to multiple OPEIDs, use the OPEID for the campus with the highest enrollment. The quarter pertains to the calendar year, following the same cadence the reporting periods follows. The date of release should be reported as the deadline for form submission, 10 days after the end of each reporting period. A new separate form must be posted covering each quarterly reporting period (September 30, December 31, March 31, June 30), concluding after either (1) posting the quarterly report ending September 30, 2023 or (2) when an institution has expended and liquidated all (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and checks the “final report” box. IHEs must post this quarterly report form no later than 10 days after the end of each calendar quarter (October 10, January 10, April 10, July 10). Each quarterly report must be separately maintained in a PDF document linked directly from the IHE’s HEERF reporting webpage. Reports must be maintained for at least three years after the submission of the final report per 2 CFR § 200.333. Any changes or updates after initial posting must be conspicuously noted after initial posting and the date of the change must be noted in the “Date of Report” line.

Paperwork Burden Statement
According to the Paperwork Reduction Act of 1995 (PRA), no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1840-0849. Public reporting burden for this collection of information is estimated to average 2 hours per response, including time for reviewing instructions, searching existing data sources, gathering, and maintaining the data needed, and completing and reviewing the collection of information. Under the PRA, participants are required to respond to this collection to obtain or retain benefit. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this individual collection, or if you have comments or concerns regarding the status of your individual form, application, or survey, please contact HEERFreporting@ed.gov, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.

Please click here to view a PDF of this 00336800_HEERF_Q12022_041022 report in full.

Quarterly Budget and Expenditure Reporting for HEERF I, II, and III (a)(1) Institutional Portion, (a)(2), and (a)(3), if applicable
Institution Name: _Saint Vincent College & Seminary___________________      Date of Report: __04/10/2022__             Covering Quarter Ending:      3/31/2022
PR/Award Number(s): P425F202021_________ P425J _________ P425K: _________ P425L _________ P425M: _________ P425N: ________
Total Amount of Funds Awarded: Section (a)(1) Institutional Portion: _$2,029,164__ Section (a)(2): ____________ Section (a)(3): ___________ Final Report? ☐
 

Form Instructions

Completing the Form: On each form, fill out the institution of higher education (IHE or institution) name, the date of the report, the appropriate quarter the report covers (September 30, December 31, March 31, June 30), the 11-digit PR/Award Number (number is found in Box 2 of your Grant Award Notification (GAN)) for each HEERF grant funding stream as applicable, the total amount of funds awarded by the Department (including reserve funds if awarded), and check the box if the report is a “final report.” Institutions that expended HEERF grant funds during the calendar quarter from January 1 – March 30, 2021 are required to post the quarterly report that involved the expenditure of HEERF II CRRSAA and HEERF I CARES Act funds. The Department did not previously affirmatively indicate this reporting requirement was in place for HEERF II CRRSAA funds. As such, institutions may have until the end of the second calendar quarter, June 30, 2021, to post these retroactive reports if they have not already done so. For the July 10, 2021 quarterly reporting deadline, institutions are encouraged, but not required to, submit the quarterly reports (this institutional reporting form and the student quarterly report) to the Department by emailing those reports as PDF attachments to HEERFreporting@ed.gov.

In the chart, an institution must specify the amount of expended HEERF I, II, and IIII funds for each funding category: (a)(1) Institutional Portion; (a)(2), and (a)(3), if applicable. (a)(2) funds include Assistance Listing Numbers (ALNs) 84.425J (Historically Black Colleges and Universities (HBCUs)), 84.425K (Tribally Controlled Colleges and Universities (TCCUs)), 84.425L (Minority Serving Institutions (MSIs)), 84.425M (Strengthening Institutions Program (SIP)); (a)(3) funds are for ALN 84.425N (Fund for the Improvement of Postsecondary Education (FIPSE) Formula Grant) and 84.425S (SAIHE). Each category is deliberately broad and may not capture specific grant program requirements. Explanatory footnotes help clarify certain reporting categories. While some items in the chart are blocked out, please note that the blocking of such items is consistent with Department guidance and FAQs and is not definitive. Provide brief explanatory notes for how funds were expended, including the title and brief description of each project or activity in which funds were expended. Do not include personally identifiable information (PII). Calculate the amount of the (a)(1) Institutional Portion, (a)(2) and (a)(3) funds in the “Quarterly Expenditures for each Program” row, and the grand total of all three in the “Total of Quarterly Expenditures” row. Round expenditures to the nearest dollar.

Posting the Form: This form must be conspicuously posted on the institution’s primary website on the same page the reports of the IHE’s activities as to the emergency financial aid grants to students made with funds from the IHE’s allocation under (a)(1) of the CARES Act, CRRSAA, and ARP (Student Aid Portion) are posted. It may be posted in an HTML webpage format or as a link to a PDF. A new separate form must be posted covering each quarterly reporting period (September 30, December 31, March 31, June 30), concluding after either (1) posting the quarterly report ending September 30, 2023 or (2) when an institution has expended and liquidated all (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and checks the “final report” box. IHEs must post this quarterly report form no later than 10 days after the end of each calendar quarter (October 10, January 10, April 10, July 10). Each quarterly report must be separately maintained on an IHE’s website or in a PDF document linked directly from the IHE’s HEERF reporting webpage. Reports must be maintained for at least three years after the submission of the final report per 2 CFR § 200.333. Any changes or updates after initial posting must be conspicuously noted after initial posting and the date of the change must be noted in the “Date of Report” line.

Paperwork Burden Statement
According to the Paperwork Reduction Act of 1995 (PRA), no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1840-0849. Public reporting burden for this collection of information is estimated to average 2 hours per response, including time for reviewing instructions, searching existing data sources, gathering, and maintaining the data needed, and completing and reviewing the collection of information. Under the PRA, participants are required to respond to this collection to obtain or retain benefit. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this individual collection, or if you have comments or concerns regarding the status of your individual form, application, or survey, please contact HEERFreporting@ed.gov, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.

[1] To support expenses related to the disruption of campus operations due to coronavirus consistent with applicable law. This includes eligible expenses under a student’s cost of attendance under CARES Act Section 18004(c), or any component of a student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care), or child care, per Section 314(c) of the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), and Section 2003 of the American Rescue Plan Act of 2021 (ARP).
[2] Including costs or expenses related to the disinfecting and cleaning of dorms and other campus facilities, purchases of personal protective equipment (PPE), purchases of cleaning supplies, adding personnel to increase the frequency of cleaning, the reconfiguration of facilities to promote social distancing, etc.
[3] Please see the Department’s HEERF Lost Revenue FAQs (March 19, 2021) for more information regarding what may be appropriately included in an estimate of lost revenue.
[4] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that funds for (a)(1) Institutional Portion may be used to defray expenses associated with coronavirus (including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, and payroll).
[5] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that funds for (a)(2) and (a)(3) may be used to defray expenses associated with coronavirus (including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, and payroll).

Saint Vincent College & Seminary

Grant PR/AWARD NUMBER P425E201969

Higher Education Emergency Relief Fund (HEERF) Student Aid

Quarter 4 & Final Report

Click here to read a PDF version of the HEERF-III-ARP-Student-Aid-Report-Q4-2021-Final.

Introduction

On March 27, 2020, the President of the United States signed the Coronavirus Aid, Recovery, and Economic Security (CARES) Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.”
The Higher Education Emergency Relief Fund II (HEERF II) is authorized by the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), Public Law 116-260, signed into law on Dec. 27, 2020. In total, the CRRSAA authorizes $81.88 billion in support for education, in addition to the $30.75 billion expeditiously provided last spring through the CARES Act, Public Law 116-136.
The Higher Education Emergency Relief Fund III (HEERF III) is authorized by the American Rescue Plan (ARP), Public Law 117-2, signed into law on March 11, 2021, providing $39.6 billion in support to institutions of higher education to serve students and ensure learning continues during the COVID-19 pandemic.
This Quarter 4 Report provides details on the Student Aid awards (P425E201969) Saint Vincent College and Seminary received under the HEERF.

-

QUARTERTLY & FINAL REPORT 1/10/2022

Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020. Table 1. provides information on the amount of funds designated for Emergency Financial Aid Grants to Students in the Grant Award Notification (GAN) for each HEERF award. Saint Vincent College & Seminary assures that it has used, or intends to use, the applicable amount of funds under each HEERF award for Emergency Financial Aid Grants for Students.

Table 1. HEERF Student Aid Funding to Saint Vincent College & Seminary

2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to Students under the CRRSAA and ARP (a)(1) and (a)(4) programs.

As indicated in Table 1., Saint Vincent College & Seminary was allocated $802,718 under HEERF I, $802,718 under HEERF II/CRRSAA, and $2,029,164 under HEERF III/ARP for Emergency Financial Aid Grants for Students. Saint Vincent has disbursed and drawn down $802,718 under HEERF I, $802,718 under HEERF II/CRRSAA, and $2,029,164 under HEERF III/ARP.

3. The total amount of Emergency Financial Aid Grants distributed to students under the CRRSAA and ARP (a)(1) and (a)(4) programs as of the date of submission (i.e., as of the initial report and every calendar quarter thereafter).

Saint Vincent disbursed a total of $802,718 in emergency financial aid grants to students under HEERF I from May to October 2020.

Saint Vincent disbursed $802,718 in HEERF II/CRRSAA funds as emergency financial aid grants to students on March 23, 2021.

Saint Vincent disbursed $1,945,500 in HEERF III/ARP funds as emergency financial aid grants to students between August 2, 2021 and September 3, 2021. An additional $83,664 in emergency financial aid grants was disbursed to students on November 3, 2021.

Tables 2., 3., and 4. provide information on the timing of the disbursements, as well as the number of emergency financial aid grants and student recipients per disbursement.

Table 2. Disbursement of HEERF I Emergency Financial Aid Grants

Table 3. Disbursement of HEERF II/CRRSAA Emergency Financial Aid Grants

Table 4. Disbursement of HEERF III/ARP Emergency Financial Aid Grants

4. The estimated total number of students at the institution that are eligible to receive Emergency Financial Aid Grants to Students under the CRRSAA and ARP (a)(1) and (a)(4) programs.

HEERF I: Based on guidance from the U.S. Department of Education, the number of Saint Vincent students that were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF I funding, was 1,353. This total excluded College and Seminary students who did not file a FAFSA; those whose FAFSAs were rejected or incomplete; international, non-citizen students; and others not
meeting the eligibility criteria. Saint Vincent used two years of FAFSA data to determine Title IV eligibility and subsequent eligibility for CARES Act HEERF funding.

HEERF II/CRRSAA: Saint Vincent College estimates that 1,000 students were eligible to receive Emergency Financial Aid Grants under the HEERF II/CRRSAA program based on the criteria provided by the U.S. Department of Education at the time of application.

HEERF III/ARP: There were 1,562 Saint Vincent College students that were eligible to receive Emergency Financial Aid Grants under the HEERF III/ARP program.

5. The total number of students who have received an Emergency Financial Aid Grant to students under the CRRSAA and ARP (a)(1) and (a)(4) programs.

Table 5. Number of Students Receiving HEERF Emergency Financial Aid Grants

6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under the CRRSAA and ARP (a)(1) and (a)(4) programs.

HEERF I: An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid evaluated applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC). Recognizing that EFC is based upon prior year income information, all students were advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.

Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel.

Award amounts were based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC. Table 6. details the amount of student aid awards under HEERF I. All funds were disbursed as of 10/2/2020.

Table 6. HEERF I Student Aid Award Amounts

HEERF II/CRRSAA: The U.S. Department of Education gave colleges the discretion to determine how to distribute the HEERF II/CRRSAA Emergency Funding to eligible students with the understanding that the neediest students receive preference. An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid concluded that SVC would use a block grant approach and award funding to all PELL eligible students regardless of application. Other Title IV eligible applicants were awarded according to student level and financial need.

A total of $802,718 was awarded as Emergency Financial Aid Grants to students. Table 7. details the amount of student aid awards under HEERF II/CRRSAA. All funds were disbursed as of 03/23/2021.

Table 7. HEERF II/CRRSAA Student Aid Award Amounts

HEERF III/ARP: The plan for distributing the HEERF III/ARP Student Aid awards was determined and approved by an institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid. The committee decided to use a block grant approach to distribute the student aid awards. All degree-seeking students enrolled in Summer 2021 and/or Fall 2021 that had completed a 2021-22 FAFSA were considered eligible for the awards. International students were also considered since they were not eligible for HEERF I and II funding based on the guidance available at that time regarding eligibility.

Student aid grants were awarded on a sliding scale based on academic grade level (undergraduate/graduate), PELL eligibility, Expected Family Contribution (EFC), and need. Students were given the option to apply the awards to their student account balances but were informed that they were not required to do so.

A total of $1,945,500 was awarded as Emergency Financial Aid Grants to students in the first round of disbursements under HEERF III/ARP. Table 8. details the amount of student aid awards disbursed under the HEERF III/ARP Round 1. The funds were disbursed between August 2, 2021 and September 3, 2021.

In keeping with the guidance from the U.S. Department of Education to prioritize students with exceptional need, approximately 48% of the funds disbursed in this first round ($931,250 of $1,945,500) were awarded to Pell eligible students. Approximately 62% of the funds disbursed in the first round ($1,196,500 of $1,945,500) were to undergraduate students with an EFC of less than 10,000. The remaining 38% of the first round of funds were awarded to undergraduates with EFCs greater than 10,000, international students, and graduate students.

The remaining $83,664 in HEERF III/ARP Student Aid funding was disbursed on November 3, 2021. These emergency financial aid grants were awarded to 93 students who had not received funds under HEERF III/ARP Round 1. The awards were made using similar criteria to the Round 1 disbursements. The breakout of disbursements is detailed in Table 8. below.

Table 8. HEERF III/ARP Student Aid Award Amounts

7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

HEERF I: In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th,
2020. Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid. This information also appeared on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students.

Saint Vincent created an online request form with an electronic signature. By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially. The application allows the student an opportunity to add additional comments not covered by the checklist. The form was also made available for students to download, print, and return. Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to COVID-19 as noted above and also that any funds received would be used for this purpose. Round 1 requests received by May 8th were reviewed during the week of May 11th and checks were disbursed on May 20th.

The online request remained available to allow those that did not apply by May 8th to do so. The same pattern of collection, review, and payment was followed for subsequent rounds. Round 2 disbursement occurred on June 8th. Additional disbursements were made on July 31st, August 7th, and August 29th. A second email message with a link to the electronic request was sent to all degree-seeking students with enrollment in the fall 2020 semester on September 8, 2020. The form was also made available for students to download, print, and return. Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to COVID-19 as noted above and also that any funds received would be used for this purpose. The remainder of the funds earmarked for students was disbursed on October 2nd and the link to the application was removed from the website.

HEERF II/CRRSAA: The President of Saint Vincent College sent an email message with a link to an electronic request to all degree-seeking students enrolled for the spring 2021 semester, on March 2, 2021. Each instructor was directed to remind students of this opportunity during online and in person class sessions, and a second email reminder was sent on March 9, 2021 by the Director of Financial Aid. This information also appeared on the main page of the institution’s portal page and the institution’s website, both available to all SVC students. The deadline for application was March 10, 2021.

By completing the online request with name, student ID, and electronic signature, the student indicated the understanding that funds would be used for any component of the cost of attendance, or emergency costs due to COVID-19. The form was also made available for students to download, print, and return.
Reminder information regarding the use of the funds was included with the disbursement of funds.

HEERF III/ARP: Saint Vincent did not use an application process for the HEERF III/ARP emergency financial aid grants. The College determined that all degree-seeking students (active for Summer and/or Fall 2021) that submitted a 2021-22 FAFSA would be considered for the funds. Saint Vincent also made an allowance for international students ineligible to complete the FAFSA as this group had not been considered for HEERF I and II funding due to guidance available at the time. Students were notified via email on 7/21/21 of pending funds eligible to be used for any component of the cost of attendance or emergency costs due to COVID-19, such as tuition, food, housing, health care or child care.

Funding amounts were determined by academic grade level, (undergraduate/graduate), PELL eligibility, need, and a sliding scale of EFC from the 2021-22 FAFSA.

Students were given the option to apply funds to their student account balance for a current or future balance and clearly informed that they were not required to do so.
Saint Vincent has posted financial aid information related to COVID-19 on the College website at https://www.stvincent.edu/admission-aid/financial-aid/financial-aid-information-related-to-covid-19.html. The website includes contact information for students and families experiencing financial issues; the potential for adjustments to the cost of attendance or the data used in calculating EFC for students and/or families affected by COVID-19, such as the loss of income; changes in federal law that have temporarily expanded eligibility for Supplemental Nutrition Assistance Program (SNAP) for students enrolled in institutions of higher education; the suspension of interest charges and loan repayment requirements provided by the CARES Act; and other pertinent information.

Saint Vincent College & Seminary

Grant PR/AWARD NUMBER P425E201969

Higher Education Emergency Relief Fund (HEERF) Student Aid

Quarter 3 Report

Click here to read a PDF of this report.

Introduction
On March 27, 2020, the President of the United States signed the Coronavirus Aid, Recovery, and Economic Security (CARES) Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.”

The Higher Education Emergency Relief Fund II (HEERF II) is authorized by the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), Public Law 116-260, signed into law on Dec. 27, 2020. In total, the CRRSAA authorizes $81.88 billion in support for education, in addition to the $30.75 billion expeditiously provided last spring through the CARES Act, Public Law 116-136.

The Higher Education Emergency Relief Fund III (HEERF III) is authorized by the American Rescue Plan (ARP), Public Law 117-2, signed into law on March 11, 2021, providing $39.6 billion in support to institutions of higher education to serve students and ensure learning continues during the COVID-19 pandemic.

This Quarter 3 Report provides details on the Student Aid awards (P425E201969) Saint Vincent College and Seminary received under the HEERF.

QUARTERTLY REPORT 10/1/2021

1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used the applicable amount of funds designated under the CRRSAA and ARP (a)(1) and (a)(4) programs to provide Emergency Financial Aid Grants to Students.

Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.   Table 1. provides information on the amount of funds designated for Emergency Financial Aid Grants to Students in the Grant Award Notification (GAN) for each HEERF award.  Saint Vincent College & Seminary assures that it has used, or intends to use, the applicable amount of funds under each HEERF award for Emergency Financial Aid Grants for Students. 

Table 1. HEERF Student Aid Funding to Saint Vincent College & Seminary

2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to Students under the CRRSAA and ARP (a)(1) and (a)(4) programs.

As indicated in Table 1., Saint Vincent College & Seminary was allocated $802,718 under HEERF I, $802,718 under HEERF II/CRRSAA, and $2,029,164 under HEERF III/ARP for Emergency Financial Aid Grants for Students.  Saint Vincent has disbursed and drawn down $802,718 under HEERF I, $802,718 under HEERF II/CRRSAA, and $1,945,500 under HEERF III/ARP.

3. The total amount of Emergency Financial Aid Grants distributed to students under the CRRSAA and ARP (a)(1) and (a)(4) programs as of the date of submission (i.e., as of the initial report and every calendar quarter thereafter).

Saint Vincent disbursed a total of $802,718 in emergency financial aid grants to students under HEERF I from May to October 2020. 

Saint Vincent disbursed $802,718 in HEERF II/CRRSAA funds as emergency financial aid grants to students on March 23, 2021.

Saint Vincent disbursed $1,945,500 in HEERF III/ARP funds as emergency financial aid grants to students between August 2, 2021 and September 3, 2021. 

Tables 2., 3., and 4. provide information on the timing of the disbursements, as well as the number of emergency financial aid grants and student recipients per disbursement.

Table 2. Disbursement of HEERF I Emergency Financial Aid Grants

Table 3. Disbursement of HEERF II/CRRSAA Emergency Financial Aid Grants

Table 4. Disbursement of HEERF III/ARP Emergency Financial Aid Grants

4. The estimated total number of students at the institution that are eligible to receive Emergency Financial Aid Grants to Students under the CRRSAA and ARP (a)(1) and (a)(4) programs.

HEERF I:  Based on guidance from the U.S. Department of Education, the number of Saint Vincent students that were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF I funding, was 1,353.  This total excluded College and Seminary students who did not file a FAFSA; those whose FAFSAs were rejected or incomplete; international, non-citizen students; and others not meeting the eligibility criteria.  Saint Vincent used two years of FAFSA data to determine Title IV eligibility and subsequent eligibility for CARES Act HEERF funding.

HEERF II/CRRSAA:  Saint Vincent College estimates that 1,000 students were eligible to receive Emergency Financial Aid Grants under the HEERF II/CRRSAA program based on the criteria provided by the U.S. Department of Education at the time of application.

HEERF III/ARP:  There were 1,562 Saint Vincent College students that were eligible to receive Emergency Financial Aid Grants under the HEERF III/ARP program.

5. The total number of students who have received an Emergency Financial Aid Grant to students under the CRRSAA and ARP (a)(1) and (a)(4) programs.

Table 5. Number of Students Receiving HEERF Emergency Financial Aid Grants

6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under the CRRSAA and ARP (a)(1) and (a)(4) programs.

HEERF I: An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid evaluated applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students were advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.

Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel. 

Award amounts were based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC.   Table 6. details the amount of student aid awards under HEERF I.  All funds were disbursed as of 10/2/2020.

Table 6. HEERF I Student Aid Award Amounts

HEERF II/CRRSAA:  The U.S. Department of Education gave colleges the discretion to determine how to distribute the HEERF II/CRRSAA Emergency Funding to eligible students with the understanding that the neediest students receive preference. An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid concluded that SVC would use a block grant approach and award funding to all PELL eligible students regardless of application.  Other Title IV eligible applicants were awarded according to student level and financial need. 

A total of $802,718 was awarded as Emergency Financial Aid Grants to students.  Table 7. details the amount of student aid awards under HEERF II/CRRSAA.  All funds were disbursed as of 03/23/2021.

Table 7. HEERF II/CRRSAA Student Aid Award Amounts

HEERF III/ARP: The plan for distributing the HEERF III/ARP Student Aid awards was determined and approved by an institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid.  The committee decided to use a block grant approach to distribute the student aid awards.  All degree-seeking students enrolled in Summer 2021 and/or Fall 2021 that had completed a 2021-22 FAFSA were considered eligible for the awards.  International students were also considered since they were not eligible for HEERF I and II funding based on the guidance available at that time regarding eligibility. 

Student aid grants were awarded on a sliding scale based on academic grade level (undergraduate/graduate), PELL eligibility, Expected Family Contribution (EFC), and need. Students were given the option to apply the awards to their student account balances but were informed that they were not required to do so.

A total of $1,945,500 was awarded as Emergency Financial Aid Grants to students in the first round of disbursements under HEERF III/ARP.  Table 8. details the amount of student aid awards under HEERF III/ARP.  The funds were disbursed between August 2, 2021 and September 3, 2021.

In keeping with the guidance from the U.S. Department of Education to prioritize students with exceptional need, approximately 48% of the funds disbursed in this first round ($931,250 of $1,945,500) were awarded to Pell eligible students.  Approximately 62% of the funds disbursed in the first round ($1,196,500 of $1,945,500) were to undergraduate students with an EFC of less than 10,000.  The remaining 38% of the first round of funds were awarded to undergraduates with EFCs greater than 10,000, international students, and graduate students.

The remaining $83,664 in HEERF III/ARP Student Aid funding will be disbursed in the near future and earmarked for late registrants and late applicants that did not make the first round of funding, using similar criteria. 

Table 8. HEERF III/ARP Student Aid Award Amounts

7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

HEERF I: In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appeared on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students.

Saint Vincent created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to COVID-19 as noted above and also that any funds received would be used for this purpose.  Round 1 requests received by May 8th were reviewed during the week of May 11th and checks were disbursed on May 20th.

The online request remained available to allow those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment was followed for subsequent rounds.  Round 2 disbursement occurred on June 8th.  Additional disbursements were made on July 31st, August 7th, and August 29th.  A second email message with a link to the electronic request was sent to all degree-seeking students with enrollment in the fall 2020 semester on September 8, 2020.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to COVID-19 as noted above and also that any funds received would be used for this purpose.  The remainder of the funds earmarked for students was disbursed on October 2nd and the link to the application was removed from the website.

HEERF II/CRRSAA:  The President of Saint Vincent College sent an email message with a link to an electronic request to all degree-seeking students enrolled for the spring 2021 semester, on March 2, 2021.  Each instructor was directed to remind students of this opportunity during online and in person class sessions, and a second email reminder was sent on March 9, 2021 by the Director of Financial Aid.  This information also appeared on the main page of the institution’s portal page and the institution’s website, both available to all SVC students.  The deadline for application was March 10, 2021.  

By completing the online request with name, student ID, and electronic signature, the student indicated the understanding that funds would be used for any component of the cost of attendance, or emergency costs due to COVID-19.  The form was also made available for students to download, print, and return. 

Reminder information regarding the use of the funds was included with the disbursement of funds.  

HEERF III/ARP:  Saint Vincent did not use an application process for the HEERF III/ARP emergency financial aid grants.  The College determined that all degree-seeking students (active for Summer and/or Fall 2021) that submitted a 2021-22 FAFSA would be considered for the funds.  Saint Vincent also made an allowance for international students ineligible to complete the FAFSA as this group had not been considered for HEERF I and II funding due to guidance available at the time.  Students were notified via email on 7/21/21 of pending funds eligible to be used for any component of the cost of attendance or emergency costs due to Covid-19, such as tuition, food, housing, health care or child care.    

Funding amounts were determined by academic grade level, (undergraduate/graduate), PELL eligibility, need, and a sliding scale of EFC from the 2021-22 FAFSA. 

Students were given the option to apply funds to their student account balance for a current or future balance and clearly informed that they were not required to do so. 

Saint Vincent has posted financial aid information related to COVID-19 on the College website at https://www.stvincent.edu/admission-aid/financial-aid/financial-aid-information-related-to-covid-19.html.  The website includes contact information for students and families experiencing financial issues; the potential for adjustments to the cost of attendance or the data used in calculating EFC for students and/or families affected by COVID-19, such as the loss of income; changes in federal law that have temporarily expanded eligibility for Supplemental Nutrition Assistance Program (SNAP) for students enrolled in institutions of higher education; the suspension of interest charges and loan repayment requirements provided by the CARES Act; and other pertinent information.

Please click here to read this 00336800_HEERF-Q32021_101021 report in full.

Saint Vincent College & Seminary
Grant PR/AWARD NUMBER P425E201969
 
Higher Education Emergency Relief Fund (HEERF) Student Aid
Quarter 1 Report

Please click here to view a PDF of the Higher Education Emergency Relief Fund (HEERF) Student Aid Quarter 1 Report

Introduction
On March 27, 2020, the President of the United States signed the Coronavirus Aid, Recovery, and Economic Security (CARES) Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.”
 
The Higher Education Emergency Relief Fund II (HEERF II) is authorized by the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), Public Law 116-260, signed into law on Dec. 27, 2020. In total, the CRRSAA authorizes $81.88 billion in support for education, in addition to the $30.75 billion expeditiously provided last spring through the CARES Act, Public Law 116-136.
 
The Higher Education Emergency Relief Fund III (HEERF III) is authorized by the American Rescue Plan (ARP), Public Law 117-2, signed into law on March 11, 2021, providing $39.6 billion in support to institutions of higher education to serve students and ensure learning continues during the COVID-19 pandemic.
 
This Quarter 1 Report provides details on the Student Aid awards (P425E201969) Saint Vincent College and Seminary received under the HEERF.
 
QUARTERTLY REPORT 7/10/2021

1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used the applicable amount of funds designated under the CRRSAA and ARP (a)(1) and (a)(4) programs to provide Emergency Financial Aid Grants to Students.
 
Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.   Table 1. provides information on the amount of funds designated for Emergency Financial Aid Grants to Students in the Grant Award Notification (GAN) for each HEERF award.  Saint Vincent College & Seminary assures that it has used, or intends to use, the applicable amount of funds under each HEERF award for Emergency Financial Aid Grants for Students.
 
 
Table 1. HEERF Student Aid Funding to Saint Vincent College & Seminary

2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to Students under the CRRSAA and ARP (a)(1) and (a)(4) programs.

3. The total amount of Emergency Financial Aid Grants distributed to students under the CRRSAA and ARP (a)(1) and (a)(4) programs as of the date of submission (i.e., as of the initial report and every calendar quarter thereafter).

4. The estimated total number of students at the institution that are eligible to receive Emergency Financial Aid Grants to Students under the CRRSAA and ARP (a)(1) and (a)(4) programs.

6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under the CRRSAA and ARP (a)(1) and (a)(4) programs.

7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

Saint Vincent College & Seminary
Grant PR/AWARD NUMBER P425E201969
 
Higher Education Emergency Relief Fund (HEERF) Student Aid
Quarter 2 Report

Please click here to view a PDF of the Higher Education Emergency Relief Fund (HEERF) Student Aid Quarter 2 Report

Introduction
On March 27, 2020, the President of the United States signed the Coronavirus Aid, Recovery, and Economic Security (CARES) Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.”
 
The Higher Education Emergency Relief Fund II (HEERF II) is authorized by the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), Public Law 116-260, signed into law on Dec. 27, 2020. In total, the CRRSAA authorizes $81.88 billion in support for education, in addition to the $30.75 billion expeditiously provided last spring through the CARES Act, Public Law 116-136.
 
The Higher Education Emergency Relief Fund III (HEERF III) is authorized by the American Rescue Plan (ARP), Public Law 117-2, signed into law on March 11, 2021, providing $39.6 billion in support to institutions of higher education to serve students and ensure learning continues during the COVID-19 pandemic.
 
This Quarter 2 Report provides details on the Student Aid awards (P425E201969) Saint Vincent College and Seminary received under the HEERF.
 
QUARTERTLY REPORT 7/10/2021

1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used the applicable amount of funds designated under the CRRSAA and ARP (a)(1) and (a)(4) programs to provide Emergency Financial Aid Grants to Students.
 
Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.   Table 1. provides information on the amount of funds designated for Emergency Financial Aid Grants to Students in the Grant Award Notification (GAN) for each HEERF award.  Saint Vincent College & Seminary assures that it has used, or intends to use, the applicable amount of funds under each HEERF award for Emergency Financial Aid Grants for Students.
 
 
Table 1. HEERF Student Aid Funding to Saint Vincent College & Seminary

2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to Students under the CRRSAA and ARP (a)(1) and (a)(4) programs.

3. The total amount of Emergency Financial Aid Grants distributed to students under the CRRSAA and ARP (a)(1) and (a)(4) programs as of the date of submission (i.e., as of the initial report and every calendar quarter thereafter).

4. The estimated total number of students at the institution that are eligible to receive Emergency Financial Aid Grants to Students under the CRRSAA and ARP (a)(1) and (a)(4) programs.

6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under the CRRSAA and ARP (a)(1) and (a)(4) programs.

7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

Please click here to view a PDF of the Saint Vincent College & Seminary HEERF Institutional Grant Report - Quarter 1, 2021

Quarterly Budget and Expenditure Reporting for HEERF I, II, and III (a)(1) Institutional Portion, (a)(2), and (a)(3), if applicable
Institution Name: _Saint Vincent College & Seminary___________________      Date of Report: __07/9/2021__             Covering Quarter Ending:      3/30/2021
PR/Award Number(s): P425F202021_________ P425J _________ P425K: _________ P425L _________ P425M: _________ P425N: ________
Total Amount of Funds Awarded: Section (a)(1) Institutional Portion: _$1,493,492__ Section (a)(2): ____________ Section (a)(3): ___________ Final Report? ☒

Form Instructions
Completing the Form: On each form, fill out the institution of higher education (IHE or institution) name, the date of the report, the appropriate quarter the report covers (September 30, December 31, March 31, June 30), the 11-digit PR/Award Number (number is found in Box 2 of your Grant Award Notification (GAN)) for each HEERF grant funding stream as applicable, the total amount of funds awarded by the Department (including reserve funds if awarded), and check the box if the report is a “final report.” Institutions that expended HEERF grant funds during the calendar quarter from January 1 – March 30, 2021 are required to post the quarterly report that involved the expenditure of HEERF II CRRSAA and HEERF I CARES Act funds. The Department did not previously affirmatively indicate this reporting requirement was in place for HEERF II CRRSAA funds. As such, institutions may have until the end of the second calendar quarter, June 30, 2021, to post these retroactive reports if they have not already done so. For the July 10, 2021 quarterly reporting deadline, institutions are encouraged, but not required to, submit the quarterly reports (this institutional reporting form and the student quarterly report) to the Department by emailing those reports as PDF attachments to HEERFreporting@ed.gov.

In the chart, an institution must specify the amount of expended HEERF I, II, and IIII funds for each funding category: (a)(1) Institutional Portion; (a)(2), and (a)(3), if applicable. (a)(2) funds include Assistance Listing Numbers (ALNs) 84.425J (Historically Black Colleges and Universities (HBCUs)), 84.425K (Tribally Controlled Colleges and Universities (TCCUs)), 84.425L (Minority Serving Institutions (MSIs)), 84.425M (Strengthening Institutions Program (SIP)); (a)(3) funds are for ALN 84.425N (Fund for the Improvement of Postsecondary Education (FIPSE) Formula Grant) and 84.425S (SAIHE). Each category is deliberately broad and may not capture specific grant program requirements. Explanatory footnotes help clarify certain reporting categories. While some items in the chart are blocked out, please note that the blocking of such items is consistent with Department guidance and FAQs and is not definitive. Provide brief explanatory notes for how funds were expended, including the title and brief description of each project or activity in which funds were expended. Do not include personally identifiable information (PII). Calculate the amount of the (a)(1) Institutional Portion, (a)(2) and (a)(3) funds in the “Quarterly Expenditures for each Program” row, and the grand total of all three in the “Total of Quarterly Expenditures” row. Round expenditures to the nearest dollar.

Posting the Form: This form must be conspicuously posted on the institution’s primary website on the same page the reports of the IHE’s activities as to the emergency financial aid grants to students made with funds from the IHE’s allocation under (a)(1) of the CARES Act, CRRSAA, and ARP (Student Aid Portion) are posted. It may be posted in an HTML webpage format or as a link to a PDF. A new separate form must be posted covering each quarterly reporting period (September 30, December 31, March 31, June 30), concluding after either (1) posting the quarterly report ending September 30, 2023 or (2) when an institution has expended and liquidated all (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and checks the “final report” box. IHEs must post this quarterly report form no later than 10 days after the end of each calendar quarter (October 10, January 10, April 10, July 10). Each quarterly report must be separately maintained on an IHE’s website or in a PDF document linked directly from the IHE’s HEERF reporting webpage. Reports must be maintained for at least three years after the submission of the final report per 2 CFR § 200.333. Any changes or updates after initial posting must be conspicuously noted after initial posting and the date of the change must be noted in the “Date of Report” line.

Paperwork Burden Statement
According to the Paperwork Reduction Act of 1995 (PRA), no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1840-0849. Public reporting burden for this collection of information is estimated to average 2 hours per response, including time for reviewing instructions, searching existing data sources, gathering, and maintaining the data needed, and completing and reviewing the collection of information. Under the PRA, participants are required to respond to this collection to obtain or retain benefit. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this individual collection, or if you have comments or concerns regarding the status of your individual form, application, or survey, please contact HEERFreporting@ed.gov, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.
[1] To support expenses related to the disruption of campus operations due to coronavirus consistent with applicable law. This includes eligible expenses under a student’s cost of attendance under CARES Act Section 18004(c), or any component of a student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care), or child care, per Section 314(c) of the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), and Section 2003 of the American Rescue Plan Act of 2021 (ARP).
[2] Including costs or expenses related to the disinfecting and cleaning of dorms and other campus facilities, purchases of personal protective equipment (PPE), purchases of cleaning supplies, adding personnel to increase the frequency of cleaning, the reconfiguration of facilities to promote social distancing, etc.
[3] Please see the Department’s HEERF Lost Revenue FAQs (March 19, 2021) for more information regarding what may be appropriately included in an estimate of lost revenue.
[4] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that funds for (a)(1) Institutional Portion may be used to defray expenses associated with coronavirus (including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, and payroll).
[5] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that funds for (a)(2) and (a)(3) may be used to defray expenses associated with coronavirus (including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, and payroll).

Please click here to view a PDF of the Saint Vincent College & Seminary HEERF Institutional Grant Report - Quarter 2, 2021

Quarterly Budget and Expenditure Reporting for HEERF I, II, and III (a)(1) Institutional Portion, (a)(2), and (a)(3), if applicable
Institution Name: _Saint Vincent College & Seminary___________________      Date of Report: __07/9/2021__             Covering Quarter Ending:    6/30/2021       
PR/Award Number(s): P425F202021_________ P425J _________ P425K: _________ P425L _________ P425M: _________ P425N: ________
Total Amount of Funds Awarded: Section (a)(1) Institutional Portion: _$1,493,492__ Section (a)(2): ____________ Section (a)(3): ___________ Final Report? ☐
 
Saint Vincent College & Seminary did not draw down any HEERF institutional funds during the quarter beginning April 1, 2021 and ending June 30, 2021. 
HEERF I:  All HEERF I grant funds ($802,717) were expended by September 30, 2020.  The budget and expenditure report for the quarter ending September 30, 2020 was posted to the Saint Vincent College website as the final report for the HEERF I grant.
HEERF II/CRRSAA:  $1,493,492 in HEERF II/CRRSAA funds were drawn down on March 31, 2021.  These funds were allocated to help cover room and board refunds necessitated by the closure of campus residence halls and facilities in spring 2020 to prevent the spread of COVID-19. Saint Vincent incurred $2,516,768 in expenses for pro-rated room and board refunds for students who departed the residence halls between March 13 and March 29, 2020. HEERF I funds ($492,000) and a foundation grant ($250,000) were allocated towards these reimbursements. The $1,493,492 in HEERF II CRRSAA funding was allocated to help reimburse the remaining $1,774,768 in refunds incurred during the spring 2020 semester.  As a tuition-dependent institution that serves a large population of low-income and disadvantaged students, the loss of room and board revenue in spring 2020 had a significant impact on Saint Vincent’s financial operations. The College resumed in-person instruction and residential living in fall 2020 under a comprehensive set of health and safety protocols.  The final quarterly budget and expenditure report for the HEERF II/CRRSAA grant of $1,493,492 was completed on July 9, 2021 and posted to the Saint Vincent College website.
HEERF III/ARP:  Saint Vincent has not drawn down any HEERF III/ARP funds to date.
 

Form Instructions
Completing the Form: On each form, fill out the institution of higher education (IHE or institution) name, the date of the report, the appropriate quarter the report covers (September 30, December 31, March 31, June 30), the 11-digit PR/Award Number (number is found in Box 2 of your Grant Award Notification (GAN)) for each HEERF grant funding stream as applicable, the total amount of funds awarded by the Department (including reserve funds if awarded), and check the box if the report is a “final report.” Institutions that expended HEERF grant funds during the calendar quarter from January 1 – March 30, 2021 are required to post the quarterly report that involved the expenditure of HEERF II CRRSAA and HEERF I CARES Act funds. The Department did not previously affirmatively indicate this reporting requirement was in place for HEERF II CRRSAA funds. As such, institutions may have until the end of the second calendar quarter, June 30, 2021, to post these retroactive reports if they have not already done so. For the July 10, 2021 quarterly reporting deadline, institutions are encouraged, but not required to, submit the quarterly reports (this institutional reporting form and the student quarterly report) to the Department by emailing those reports as PDF attachments to HEERFreporting@ed.gov.

In the chart, an institution must specify the amount of expended HEERF I, II, and IIII funds for each funding category: (a)(1) Institutional Portion; (a)(2), and (a)(3), if applicable. (a)(2) funds include Assistance Listing Numbers (ALNs) 84.425J (Historically Black Colleges and Universities (HBCUs)), 84.425K (Tribally Controlled Colleges and Universities (TCCUs)), 84.425L (Minority Serving Institutions (MSIs)), 84.425M (Strengthening Institutions Program (SIP)); (a)(3) funds are for ALN 84.425N (Fund for the Improvement of Postsecondary Education (FIPSE) Formula Grant) and 84.425S (SAIHE). Each category is deliberately broad and may not capture specific grant program requirements. Explanatory footnotes help clarify certain reporting categories. While some items in the chart are blocked out, please note that the blocking of such items is consistent with Department guidance and FAQs and is not definitive. Provide brief explanatory notes for how funds were expended, including the title and brief description of each project or activity in which funds were expended. Do not include personally identifiable information (PII). Calculate the amount of the (a)(1) Institutional Portion, (a)(2) and (a)(3) funds in the “Quarterly Expenditures for each Program” row, and the grand total of all three in the “Total of Quarterly Expenditures” row. Round expenditures to the nearest dollar.

Posting the Form: This form must be conspicuously posted on the institution’s primary website on the same page the reports of the IHE’s activities as to the emergency financial aid grants to students made with funds from the IHE’s allocation under (a)(1) of the CARES Act, CRRSAA, and ARP (Student Aid Portion) are posted. It may be posted in an HTML webpage format or as a link to a PDF. A new separate form must be posted covering each quarterly reporting period (September 30, December 31, March 31, June 30), concluding after either (1) posting the quarterly report ending September 30, 2023 or (2) when an institution has expended and liquidated all (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and checks the “final report” box. IHEs must post this quarterly report form no later than 10 days after the end of each calendar quarter (October 10, January 10, April 10, July 10). Each quarterly report must be separately maintained on an IHE’s website or in a PDF document linked directly from the IHE’s HEERF reporting webpage. Reports must be maintained for at least three years after the submission of the final report per 2 CFR § 200.333. Any changes or updates after initial posting must be conspicuously noted after initial posting and the date of the change must be noted in the “Date of Report” line.

Paperwork Burden Statement
According to the Paperwork Reduction Act of 1995 (PRA), no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1840-0849. Public reporting burden for this collection of information is estimated to average 2 hours per response, including time for reviewing instructions, searching existing data sources, gathering, and maintaining the data needed, and completing and reviewing the collection of information. Under the PRA, participants are required to respond to this collection to obtain or retain benefit. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this individual collection, or if you have comments or concerns regarding the status of your individual form, application, or survey, please contact HEERFreporting@ed.gov, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.

[1] To support expenses related to the disruption of campus operations due to coronavirus consistent with applicable law. This includes eligible expenses under a student’s cost of attendance under CARES Act Section 18004(c), or any component of a student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care), or child care, per Section 314(c) of the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), and Section 2003 of the American Rescue Plan Act of 2021 (ARP).
[2] Including costs or expenses related to the disinfecting and cleaning of dorms and other campus facilities, purchases of personal protective equipment (PPE), purchases of cleaning supplies, adding personnel to increase the frequency of cleaning, the reconfiguration of facilities to promote social distancing, etc.
[3] Please see the Department’s HEERF Lost Revenue FAQs (March 19, 2021) for more information regarding what may be appropriately included in an estimate of lost revenue.
[4] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that funds for (a)(1) Institutional Portion may be used to defray expenses associated with coronavirus (including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, and payroll).
[5] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that funds for (a)(2) and (a)(3) may be used to defray expenses associated with coronavirus (including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, and payroll).

Please click here for a PDF of Saint Vincent College & Seminary CARES Act Student Aid Quarterly & Final Report -- 1/8/2021 

Saint Vincent College & Seminary CARES Act Student Aid Quarterly & Final Report -- 1/8/2021

Grant no. PR/AWARD NUMBER P425E201969

UPDATED 2/4/2021

Introduction

On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the award Saint Vincent College and Seminary received under the HEERF – for student expenses related to the disruption of campus operations due to the COVID-19 crisis, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care).

Quarterly & Final Report - 1/8/2021

This quarterly posting is the final report that covers all remaining HEERF fund expenditures for Section 18004(a)(1) Student Portion funds.

 1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.  We received our grant award notification dated April 25, 2020.

In keeping with the terms of the certification, Saint Vincent College & Seminary used no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.

Saint Vincent College & Seminary received a total of $1,605,435 under Section 18004(a)(1) of the CARES Act, of which $802,718 has been provided directly to students impacted by campus disruptions due to the COVID-19 crisis.

3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the initial report and every calendar quarter thereafter).

Saint Vincent disbursed a total of $802,718 in CARES Act funds as emergency financial aid grants to 527 students. Information on the timing of the disbursements, as well as the number of emergency financial aid grants and student recipients per disbursement, is detailed in the table below. 

4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

At the time that this report was initially prepared, Saint Vincent College and Seminary had estimated the number of students eligible to receive CARES Act Funding was 1,605.

Following further clarification from the U.S. Department of Education, Saint Vincent College and Seminary determined the actual number of students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF funding, was 1,353. The revised total excludes College and Seminary students who did not file a FAFSA; those whose FAFSAs were rejected or incomplete; international, non-citizen students; and others not meeting the eligibility criteria. Saint Vincent used two years of FAFSA data to determine Title IV eligibility and subsequent eligibility for CARES Act HEERF funding.

5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

A total of 527 undergraduate and graduate students have received emergency financial aid grants from the CARES Act funding to date.  Students received the financial aid grants through disbursements on 5/20/20 (339 students), 6/8/2020 (55), 7/31/2020 (39), 8/7/2020 (6), 8/29/2020 (2), and 10/2/2020 (305).

6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid evaluated applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC). Recognizing that EFC is based upon prior year income information, all students were advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.

Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel.

Based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC, 81 students received $500 each, 83 students received $1,000 each, and 277 students received $1,500 each for a total of $539,000 in disbursements through 8/29/2020. The final disposition of the funds on 10/2/2020 included 66 students at $500 each, 174 students at $965.35 each, and 65 students at $965.34 each for a total of $263,718, using the same awarding criteria of academic level and EFC.

A total of $802,718 – 50% of Saint Vincent College & Seminary’s allotment of CARES Act Funds—was awarded as Emergency Financial Aid Grants to students.  All funds were disbursed as of 10/2/2020.

 7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid. This information also appeared on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students.

Saint Vincent created an online request form with an electronic signature. By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially. The application allows the student an opportunity to add additional comments not covered by the checklist. The form was also made available for students to download, print, and return. Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to COVID-19 as noted above and also that any funds received would be used for this purpose.  Round 1 requests received by May 8th were reviewed during the week of May 11th and checks were disbursed on May 20th.

The online request has remained available allowing those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment was followed for subsequent rounds.  Round 2 disbursement occurred on June 8th. Additional disbursements were made on July 31st, August 7th, and August 29th. A second email message with a link to the electronic request was sent to all degree-seeking students with enrollment in the fall 2020 semester on September 8, 2020. The form was also made available for students to download, print, and return. Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to COVID-19 as noted above and also that any funds received would be used for this purpose. The remainder of the funds earmarked for students was disbursed on October 2nd and the link to the application was removed from the website.

This quarterly posting is the final report that covers all remaining HEERF fund expenditures for Section 18004(a)(1) Student Portion funds.

Saint Vincent College & Seminary CARES Act Student Aid Quarterly Report - 10/10/2020

Grant no. PR/AWARD NUMBER P425E201969

UPDATED 2/4/2021

Introduction
On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic.  The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.”  This report provides details on the award Saint Vincent College and Seminary received under the HEERF – for student expenses related to the disruption of campus operations due to the Covid-19 crisis, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). 

View the PDF of the 10/10/2020 report here

Quarterly Report - 10/10/2020

1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.  We received our grant award notification dated April 25, 2020.  

In keeping with the terms of the certification, Saint Vincent College & Seminary used no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.

Saint Vincent College & Seminary received a total of $1,605,435 under Section 18004(a)(1) of the CARES Act, of which $802,718 has been provided directly to students impacted by campus disruptions due to the Covid-19 crisis.  

3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

Saint Vincent has disbursed a total of $802,718 in CARES Act funds as emergency financial aid grants to 527 students.  Information on the timing of the disbursements, as well as the number of emergency financial aid grants and student recipients per disbursement, is detailed in the table below.

4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

At the time that this report was initially prepared, Saint Vincent College and Seminary had estimated the number of students eligible to receive CARES Act Funding was 1,605.

Following further clarification from the U.S. Department of Education, Saint Vincent College and Seminary determined the actual number of students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF funding, was 1,353. The revised total excludes College and Seminary students who did not file a FAFSA; those whose FAFSAs were rejected or incomplete; international, non-citizen students; and others not meeting the eligibility criteria. Saint Vincent used two years of FAFSA data to determine Title IV eligibility and subsequent eligibility for CARES Act HEERF funding.

5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

A total of 527 undergraduate and graduate students have received emergency financial aid grants from the CARES Act funding to date.  Students received the financial aid grants through disbursements on 5/20/20 (339 students), 6/8/2020 (55), 7/31/2020 (39), 8/7/2020 (6), 8/29/2020 (2), and 10/2/2020 (305).

6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid evaluated applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students were advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.

Based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC, 81 students received $500 each, 83 students received $1,000 each, and 277 students received $1,500 each for a total of $539,000 in disbursements through 8/29/2020.  The final disposition of the funds on 10/2/2020 included 66 students at $500 each, 174 students at $965.35 each, and 65 students at $965.34 each for a total of $263,718, using the same awarding criteria of academic level and EFC.  In total $802,718 – 50% of Saint Vincent College & Seminary allotment of Cares Act Funds.

Additional disbursements were made on a timely basis as applications were received; all funds were disbursed as of 10/2/2020.

Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel.

7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appears on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students: https://www.stvincent.edu/student-life/coronavirus-update and https://www.stvincent.edu/admission-aid/financing-your-education/financial-aid-info-covid-19.

Saint Vincent created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.   Round 1 requests received by May 8^th were reviewed during the week of May 11^th and checks were disbursed on May 20^th. 

The online request has remained available allowing those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment was followed for subsequent rounds.  Round 2 disbursement occurred on June 8th.  Additional disbursements were made on July 31^st, August 7^th, and August 29^th.  A second email message with a link to the electronic request was sent to all degree-seeking students with enrollment in the current (fall 2020) semester on September 8, 2020.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.  The remainder of the funds earmarked for students was disbursed on October 2^nd and the link to the application was removed from the website.

Should additional CARES Act funds for students become available Saint Vincent College will reevaluate the process for the distribution of funds based on the criteria set forth.

Saint Vincent College & Seminary CARES Act Institutional Costs Report #4
September 10, 2020
Grant PR/AWARD NUMBER P425F202021

Report #4 UPDATED 10.28.2020

Click Here for PDF of Institutional Report #4

Introduction
On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic.  The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.”  This report provides details on the institutional portion of the HEERF award received by Saint Vincent College and Seminary to cover costs associated with significant changes to the delivery of instruction due to the coronavirus.

Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for the Institutional Portion of HEERF funds on April 27, 2020.  We received our grant award notification on May 7, 2020.  

Saint Vincent College & Seminary received a total of $1,605,435 under Section 18004(a)(1) of the CARES Act.  No less than 50 percent of the funds received are being used to provide Emergency Financial Aid Grants directly to students.  The remaining $802,717 is being allocated for institutional costs associated with significant changes to the delivery of instruction due to the coronavirus.

In accordance with Section 18004(c), Saint Vincent College and Seminary will use the institutional portion of the CARES HEERF funding for costs associated with significant changes to the delivery of instruction due to the coronavirus.  Funds will not be used for payments to contractors for the provision of pre-enrollment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.  As required by Section 18004(c), no less than fifty percent of Saint Vincent's total CARES HEERF award of $1,605,435 is being used to provide emergency financial aid grants to students for expenses related to the disruption of campus activities due to the coronavirus.

Saint Vincent is using the institutional portion of the CARES HEERF funding to help cover room and board refunds necessitated by the threats posed by COVID-19.  In the interest of the health and safety of our students, faculty, staff, and the broader community, and in accordance with state and local directives, Saint Vincent suspended in-person instruction, shifted to online coursework, and closed its residence halls in Spring 2020 to help prevent the spread of the coronavirus.  Students who departed the residence halls by March 29, 2020 were eligible for pro-rated room and board credit.  Institutional CARES funding was used to help reimburse the College for these Spring 2020 student room and board refunds.  Furthermore, Saint Vincent made several significant changes to the delivery of instruction prior to the start of the Fall 2020 semester, including the option for students to attend courses remotely.  Students with housing contracts who were billed for room and board prior to the start of the semester but chose to utilize the remote learning option were released from their housing contracts and issued room and board credits to their student accounts.

The project director for the institutional portion of the CARES HEERF funding is Richard S. Williams, the Vice President for Finance and Administration and Chief Financial Officer at Saint Vincent.  Mr. Williams has reviewed the terms of the Recipient's Funding Certification and Agreement for the Institutional Portion of the Higher Education Emergency Relief Fund Formula Grants Authorized by Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security (CARES) Act and consulted with the College President and General Counsel to ensure that Saint Vincent's plan for distribution of the funds is allowable and appropriate. 

In his role as Chief Financial Officer, Mr. Williams will certify that the use of the funds is in accordance with cash management principles and appropriate internal controls.  Mr. Williams will authorize the draw down of funds.  Saint Vincent's Director of Financial Planning, Accounting, and Analysis, Ms. Gina Nalevanko, will receive the authorization from Mr. Williams, complete the draw down, and ensure that the funds, once received, are allocated to the correct account within the institutional accounting system to reimburse the costs for student room and board refunds.  Information on the expenditure of grant funds also will be shared with the Office of Foundation, Government, & Corporate Relations for review and preparation of reports.

Annual audits of Saint Vincent College Corporation finances are performed by Baker Tilly Virchow Krause, LLP.  This includes the Single Audit as required by the 1999 OMB Circular A-133.

REPORT #4:  Institutional Costs

1.  Name of entity receiving award: Saint Vincent College and Seminary

2.  Amount of award: $802,717

3.  Funding agency: U. S. Department of Education  (Federal Agency ID# 9100)

4.  North American Industry Classification System (NAICS)code for contracts / Catalog of Federal Domestic Assistance (CFDA) program number for grants:
84.425F U. S. Department of Education Higher Education Emergency Relief Fund (HEERF)-IHE/Institutional found in Section 18004 of the CARES Act

5.  Program source:   U. S. Department of Education Higher Education Emergency Relief Fund (HEERF)-IHE/Institutional found in Section 18004 of the CARES Act

6.  Award title descriptive of the purpose of the funding action:   Saint Vincent College CARES Act Higher Education Emergency Relief Fund (HEERF)-IHE/Institution
               

7.  Location of the entity (including congressional district):
Saint Vincent College
300 Fraser Purchase Road
Latrobe, PA 15650
U.S. Congressional District 14

8. Place of performance (including congressional district):
Saint Vincent College
300 Fraser Purchase Road
Latrobe, PA 15650
U.S. Congressional District 14

9.  Unique identifier of the entity and its parent:   DUNS# 074956525

10.  Reportable compensation and names of top five executives **
Richard S. Williams, Treasurer/Vice President, Finance and Administration
David Hollenbaugh, Vice President, Institutional Advancement
Gary Quinlivan, Ph.D., Dean, Alex G. McKenna School
John J. Smetanka, Ph.D., Vice President, Academic Affairs
Bradley Watson, Ph.D., Professor of Politics

Sum of Reportable Compensation:  $749,272

**Saint Vincent’s President, Rev. Paul R. Taylor, O.S.B., Ph.D., does not appear on this list because he is a member of the Benedictine monastic community that is the sponsoring organization of the College.  Members of the monastic religious community do not receive individual compensation for their work; this compensation is provided directly to the monastic community.

Saint Vincent College & Seminary CARES Act Student Aid Report #4 – 8/28/2020
Grant no. PR/AWARD NUMBER P425E201969
Report #4
UPDATED 2/4/2021

Introduction
On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the award Saint Vincent College and Seminary received under the HEERF – for student expenses related to the disruption of campus operations due to the Covid -19 crisis, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). 

Click Here for PDF of Report #4

REPORT # 4

1. An acknowledgment that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.  We received our grant award notification dated April 25, 2020.  
In keeping with the terms of the certification, Saint Vincent College & Seminary will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.

Saint Vincent College & Seminary will receive a total of $1,605,435 under Section 18004(a)(1) of the CARES Act, of which $802,718 is to be provided directly to students impacted by campus disruptions due to the Covid -19 crisis.  

3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

Saint Vincent has disbursed a total of $539,000 in CARES Act funds as emergency financial aid grants to 441 students to date.  Information on the timing of the disbursements, as well as the number of emergency financial aid grants and student recipients per disbursement, is detailed in the table below.

4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

At the time that this report was initially prepared, Saint Vincent College and Seminary had estimated the number of students eligible to receive CARES Act Funding was 1,605.

Following further clarification from the U.S. Department of Education, Saint Vincent College and Seminary determined the actual number of students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF funding, was 1,353. The revised total excludes College and Seminary students who did not file a FAFSA; those whose FAFSAs were rejected or incomplete; international, non-citizen students; and others not meeting the eligibility criteria. Saint Vincent used two years of FAFSA data to determine Title IV eligibility and subsequent eligibility for CARES Act HEERF funding.

5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

A total of 441 undergraduate and graduate students have received emergency financial aid grants from the CARES Act funding to date.  Students received the financial aid grants through disbursements on 5/20/20 (339 students), 6/8/2020 (55), 7/31/2020 (39), 8/7/2020 (6), and 8/29/2020 (2).

6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid will evaluate applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students have been and will be advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.

Based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC, 81 students received $500 each, 83 students received $1,000 each, and 277 students received $1,500 each for a total of $539,000 in disbursements to date.

Additional disbursements will be made on a timely basis as applications continue to be received. 

Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel.

7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appears on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students: https://www.stvincent.edu/student-life/coronavirus-update and https://www.stvincent.edu/admission-aid/financing-your-education/financial-aid-info-covid-19.

Saint Vincent created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.   Round 1 requests received by May 8^th were reviewed during the week of May 11^th and checks were disbursed on May 20^th. 

The online request has remained available allowing those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment was followed for subsequent rounds.  Round 2 disbursement occurred on June 8th.  Additional disbursements were made on July 31^st, August 8^th, and August 29^th.

Saint Vincent will make an announcement regarding the availability of the remaining $263,718 in CARES Act funds to the entire student body in early September.  The deadline to apply for these funds will be in mid- to late-September, with the disbursement of emergency grants scheduled to be made to students in October. 

Saint Vincent College & Seminary CARES Act Student Aid Report #3 – 7/29/2020
Grant no. PR/AWARD NUMBER P425E201969
Report #3
UPDATED 2/4/2021

Introduction
On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the award Saint Vincent College and Seminary received under the HEERF – for student expenses related to the disruption of campus operations due to the Covid -19 crisis, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). 

30-DAY FUND REPORT
Click Here for PDF Version

1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.  We received our grant award notification dated April 25, 2020.  
In keeping with the terms of the certification, Saint Vincent College & Seminary will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.

Saint Vincent College & Seminary will receive a total of $1,605,435 under Section 18004(a)(1) of the CARES Act, of which $802,718 is to be provided directly to students impacted by campus disruptions due to the Covid -19 crisis.  

3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

Round 1 of disbursement of CARES Act funds to students totaled $429,500.  Checks made payable to the students were mailed on 5/20/2020.  Round 2 of disbursement of CARES Act funds to students totaled $62,500.  Checks made payable to the students were mailed on 6/8/2020.  Saint Vincent has identified an additional $38,000 in Round 3 disbursements; checks will be mailed out to students by early August 2020.

4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

At the time that this report was initially prepared, Saint Vincent College and Seminary had estimated the number of students eligible to receive CARES Act Funding was 1,605.

Following further clarification from the U.S. Department of Education, Saint Vincent College and Seminary determined the actual number of students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF funding, was 1,353. The revised total excludes College and Seminary students who did not file a FAFSA; those whose FAFSAs were rejected or incomplete; international, non-citizen students; and others not meeting the eligibility criteria. Saint Vincent used two years of FAFSA data to determine Title IV eligibility and subsequent eligibility for CARES Act HEERF funding.

5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

Round 1 of disbursement of CARES Act funds totaling $429,500 was disbursed to 339 undergraduate and graduate students on 5/20/2020. 

Round 2 of disbursement of CARES Act funds totaling $62,500 was disbursed to 55 undergraduate and graduate students on 6/8/2020.

In total $492,000 of the $802,718 available has been disbursed to 394 students.   

Round 3 disbursements of $38,000 are currently in progress, with checks anticipated to be mailed to 39 students by early August 2020.  The completion of Round 3 disbursements will bring the total amount disbursed to $530,000 and the number of undergraduate and graduate recipients to 433.

6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid will evaluate applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students have been and will be advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.

Based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC, 63 students received $500 each, 72 students received $1,000 each, and 259 students received $1,500 each for a total of $492,000 through the first two rounds of disbursements.

Round 3 disbursements are scheduled to be made by early August 2020.  This round will include grants of $500 for 16 students; grants of $1,000 for 9 students; and grants of $1,500 for 14 students. 

Additional disbursements will be made on a timely basis as applications continue to be received. 

Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel.

7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appears on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students: https://www.stvincent.edu/student-life/coronavirus-update and https://www.stvincent.edu/admission-aid/financing-your-education/financial-aid-info-covid-19.

Saint Vincent College & Seminary created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.   Round 1: Requests received by May 8^th were reviewed during the week of May 11^th and checks were disbursed on May 20^th.  Round 2 disbursement occurred on June 8^th. Round 3 disbursements are scheduled to be mailed out by early August 2020.

The online request will remain available allowing those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment will be followed for subsequent rounds.

Saint Vincent College & Seminary CARES Act Institutional Costs Report #2 - 7/10/2020
Grant no. PR/AWARD NUMBER P425F202021
Report #2 UPDATED 10/28/2020

Introduction

On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the institutional portion of the HEERF award received by Saint Vincent College and Seminary to cover costs associated with significant changes to the delivery of instruction due to the coronavirus.

REPORT # 2: Institutional Costs UPDATED 10/28/2020

1.  Report on the use of CARES HEERF funds for Recipient's Institutional Costs.

Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for the Institutional Portion of HEERF funds on April 27, 2020.  We received our grant award notification on May 7, 2020.  

Saint Vincent College & Seminary received a total of $1,605,435 under Section 18004(a)(1) of the CARES Act.  No less than 50 percent of the funds received are being used to provide Emergency Financial Aid Grants directly to students.  The remaining $802,717 is being allocated for institutional costs associated with significant changes to the delivery of instruction due to the coronavirus.

2.  An acknowledgment that the funds for Recipient's Institutional Costs has been used, or intends to be used, in accordance with Section 18004(c).

In accordance with Section 18004(c), Saint Vincent College and Seminary will use the institutional portion of the CARES HEERF funding for costs associated with significant changes to the delivery of instruction due to the coronavirus.  Funds will not be used for payments to contractors for the provision of pre-enrollment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.  As required by Section 18004(c), no less than fifty percent of Saint Vincent's total CARES HEERF award of $1,605,435 is being used to provide emergency financial aid grants to students for expenses related to the disruption of campus activities due to the coronavirus.

3.  Accounting for the amount of reimbursements to the Recipient for costs related to refunds made to students for housing, food, or other services that the Recipient could no longer provide.

Saint Vincent is using the institutional portion of the CARES HEERF funding to help cover room and board refunds necessitated by the threats posed by COVID-19.  In the interest of the health and safety of our students, faculty, staff, and the broader community, and in accordance with state and local directives, Saint Vincent suspended in-person instruction, shifted to online coursework, and closed its residence halls in Spring 2020 to help prevent the spread of the coronavirus.  Students who departed the residence halls by March 29, 2020 were eligible for pro-rated room and board credit. Institutional CARES funding was used to help reimburse the College for these Spring 2020 student room and board refunds.  Furthermore, Saint Vincent made several significant changes to the delivery of instruction prior to the start of the Fall 2020 semester, including the option for students to attend courses remotely.  Students with housing contracts who were billed for room and board prior to the start of the semester but chose to utilize the remote learning option were released from their housing contracts and issued room and board credits to their student accounts.

4.  Internal controls that the Recipient has in place to ensure that funds were used for allowable purposes and in accordance with cash management principles.

The project director for the institutional portion of the CARES HEERF funding is Richard S. Williams, the Vice President for Finance and Administration and Chief Financial Officer at Saint Vincent.  Mr. Williams has reviewed the terms of the Recipient's Funding Certification and Agreement for the Institutional Portion of the Higher Education Emergency Relief Fund Formula Grants Authorized by Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security (CARES) Act and consulted with the College President and General Counsel to ensure that Saint Vincent's plan for distribution of the funds is allowable and appropriate. 

In his role as Chief Financial Officer, Mr. Williams will certify that the use of the funds is in accordance with cash management principles and appropriate internal controls.  Mr. Williams will authorize the draw down of funds.  Saint Vincent's Director of Financial Planning, Accounting, and Analysis, Ms. Gina Nalevanko, will receive the authorization from Mr. Williams, complete the draw down, and ensure that the funds, once received, are allocated to the correct account within the institutional accounting system to reimburse the costs for student room and board refunds.  Information on the expenditure of grant funds also will be shared with the Office of Foundation, Government, & Corporate Relations for review and preparation of reports.

Annual audits of Saint Vincent College Corporation finances are performed by Baker Tilly Virchow Krause, LLP.  This includes the Single Audit as required by the 1999 OMB Circular A-133.